When companies have to buy something, it has to be approved by management. With the cost of air travel going up, it is only right to justify the use of video conferencing since it is more affordable to do so in the long term.

How do you justify that? Most companies use numbers as their basis in making a decision so if you look at the expense report and notice that a huge chunk is spent on traveling, they will realize that they can cut cost here and use the money saved somewhere else.

But doesnt video conferencing equipment cost a lot of money and isnt the system very complex? For a time but this has changed. This is because vendors no longer use ISDN lines and they have now shifted to IP networks. This is the same system used by the Internet thus making it easy to integrate with other systems.
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Any room in the office can become a video conferencing facility. This is because you only need the right hardware and software so people will be able to talk with other parties.

In terms of hardware, the video conferencing facility must have a camera. It should be able to record real time video at the same time produce real time output so you can immediately respond to questions and give comments.

You will also need a microphone so you can speak into this device and your message comes out through their speakers.
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As more people are using video conferencing to do conduct brainstorming, meetings and trainings so too are the number of video conferencing facilities all across the country.

Some of these video conferencing facilities can be found in hotels and universities. You have the option to use 3 ISDN lines to connect to another party even if it is possible to do so using just one or two. The reason why three are used though is to enhance the audio and visual quality that is assuming that whoever you are talking to can accept all three.

The video conferencing facilities in some cases are open 24 hours a day 7 days a week and charge on an hourly basis.
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Video conferencing equipment that is used in one location is different from another. If you plan to get one for the office, you should decide whether to buy a PC based system, a portable, a rollabout or an installed system.

Just to give you an idea, a PC based system can accommodate one or two people, the portable is good for two to eight, the rollabout is for three to fifteen while the installed system can be used by 20 or more participants.

You should also get the right sized monitor so everyone will have a good view of whatever is projected on the screen. Most video conferences use a 20 or 35 inch monitor but since this is still small when there are many people, the solution is to get an LCD projector.
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In the market today, there are so many vendors that offer almost all kinds of video conferencing equipment. Majority of themif you’re a techy and are knowledgeable about IT stuffare of high quality and can be compared to those that are made by more popular vendors. However, not all of them offer quality products so you have to be really careful in choosing and buying your video conferencing equipment.

What you need for video conferencing

Aside from the personal computers with updated versions and high capacity memory and Internet service connection, there are many things that you will be needing for effective and hassle free video conferencing. One of these is the server hardware. Here, the minimum requirement for a server should at least be Windows 2000 or newer version. It should also have a clock speed of 1.2Ghz and RAM with 256 MB memory for the application to work efficiently. Bear in mind that the server should have a static IP address along with port 80 that is available.
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A videoconference is a kind interaction through devices, which allow two or more people in different places to remotely communicate simultaneously. It is also called video meeting or audio-video remote meeting. Its different from a videophone because the technology is focused on the conference not the individual.

The most primitive type of video conferencing equipment is the television. Though the transmission of information was one way there is feedback after transmission. The cycle of information and the process of feedback is fulfilled by the television that qualifies it as a video conferencing equipment.
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Video conferencing systems have evolved. There is one there that can surely fit your budget and specifications. To help you along the way, here are four of the types that are being used to day by government offices and private corporations.

These are namely telepresence conferencing system, integrated conference room system, set top video conferencing system and desktop conferencing system. Let us discuss each of them.

The telepresence system literally enables you to be in a meeting with other people located in other places. There are two types around. One is the portable or roll about and the immersion that is room based.
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Executives in companies hold meetings regularly to see how each department is doing. If you are working for a large company with offices in various locations in the US, you can pay for airfare and travel expenses or do something better with the money such as employing video conferencing.

The definition of video conferencing is simple. This allows two parties to talk with one another and send data. The system enables you to see and hear the other person which is as some say, the high tech version of using the telephone.

Video conferencing can be used for a lot of things. Private corporations can use it to make their employees more productive, schools can use it to train students who cant come to school and can only learn through distance education, build relationships with people you have never seen for a long time and so forth.
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There was a time we had to send a telegram so someone will receive our message. Eventually, the telephone was invented until we now have a web. As you can see, the development of technology has made it easier for us to communication which happens to be also the aim of video conferencing.

But what is video conferencing? It is a technology that enables users to see and hear one another in real time so people can convey their message and get a response. For this to work, you will need a camera, microphone, speaker, a processor and the software. You can buy each one separately or get a set that offers this in one package.
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There was a time that people had to send messages via a telegram or through the post office to get their message across. The telephone changed all that when you simply have to call the other party. Now that we are in the digital age, we get to hear and also see the person and this is perhaps just one of the many advantages of video conferencing.

So what are the other advantages of video conferencing? For one, it increases productivity. This happens as offices in various places are able to talk with one another to brainstorm and make fast decisions.

Second, video conferencing saves money because you dont have to pay for the airfare or traveling expenses for one employee just to get the work done. Studies have shown that it reduces fatigue and stress brought about fro the travel so you dont feel pressured when a job needs to be done there.
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