Video Conferencing Behaviour - Part 1

Learning the essentials of video and webconferencing is increasing in importance for many of today’s professionals. Communication is always important and thanks to advancements in technology, doing so without having to leave the comforts of your own home or local office is easier than ever.

Video conferencing or web conferencing makes use of affordable high-tech tools to achieve interactive visual communication in a virtual environment. It gets rid of the need for one’s ‘physical presence’ in meetings while at the same time offering huge savings for any company.
 
Since video and webconferencing recognizes the fact that presentations and meetings need to be highly organized when conducted via the web or remote video, participants are able to make quick, informed decisions and end up getting more things done.

However, video or web conferencing is a special skill that takes planning to be truly effective. Following are tips on how it can get you the desired result.

Be Personal
To add a strong hint of professionalism to your polished presentation, video and webconferencing entails finding out the name of each participant, as well as some background info on the person (e.g., company affiliation, expertise, awards). This adds a certain ‘personal touch’ to the high tech medium being used, making the meeting into something less impersonal (by establishing connections between participants).

Plan Ahead
In video and webconferencing, it is vital that you have a detailed agenda that includes a time schedule for each item. Furnish each member of the group with the agenda beforehand. Although the variation of topics you’ll be discussing will have a bearing on how well the schedule can be maitained, it is always beter to have one than not. Trying to keep to it allows the meeting to be controlled more easily.

Look out for Part 2 of this article tomorrow